If you are going to import a file via FTP to upload Dealers into Aimbase, you must follow this file format guide.
Use an excel spreadsheet, but be sure to save it as a .csv file. The field name will be the column headers in your file and below them in each column, you will have a value. For example, PurchaseDt is the Field Name and the Value is below it in YYYYMMDD format.
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You can add as many dealers to one file as you want. Each individual dealer will be a row.
Once you have completed your file, go to our instructional guide on how to use a FTP software to upload your file successfully.
| Field Name | Required | Format | Description |
| ACTION | X | “A”, "D" “E” | Specifies action to be performed on data row; A= New Dealer, D = Inactivate existing dealer, E= End record, designates end of file |
| DLRNUMBR | X | Dealer Number of the dealer that sold the product to the customer. Main dealer number prefix; used in combination with dealer location number to uniquely identify a dealer; if Dealer Number is not provided reporting will not be available at a dealer level | |
| DLRLOCTN | Location number of the dealer that sold the product; sub dealer number; used in combination with the dealer location number to uniquely identify a dealer; If Dealer Location Number is not provided reporting will not be available at a dealer level; used only if dealer has sub locations that need to be identified separately from the main location | ||
| DLRNAME | X | Dealer Name as it appears in Aimbase | |
| PCONTACT | Primary Contact Name | ||
| ADDRES1 | X | Mailing Address 1; Max length 256 characters | |
| ADDRES2 | Mailing Address 2; Max length 256 characters | ||
| CITY | X | Mailing City | |
| STATE | Mailing State | ||
| POSTCODE | X | US 5 or 5+4 zip code, or Canadian 6 digit code | Mailing Postal Code |
| COUNTRY | X | Dealer Country; use ISO 3166 two-digit country codes; ISO 3166 two-digit country codes are available here | |
| PHONE | Dealer Phone | ||
| FAX | Dealer Fax | ||
| Dealer email | |||
| URL | Dealer URL | ||
| REGION | Region Name | Manufacturer-defined Geography level 1 | |
| TERRITORY | Territory Name | Manufacturer-defined Geography level 2 | |
| DISTRICT | District Name | Manufacturer-defined Geography level 3 | |
| BRANDS | AC, MC, HR | a comma separated list of brand codes that are assigned to the dealer | |
| DEALERTYPE | “S” or “D” | The code of the dealer type |